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Document Imaging and Management Overview
Document
Imaging in the New Millennium
Introduction
“I
’ve done searches that would have taken me probably three or four
working days and I found the information in about 10 minutes. Our
archives are historical treasures —which is one of the reasons we
did this, because people use them for research and the records were
wearing out. So we wanted to store the original materials away and
not risk damaging them anymore.”
Linda
Butler,City Clerk Flagstaff,AZ
Paper
We all
need it to do our work, but paper accumulates quickly. Our files grow
fatter and fatter, and then they grow some more. Folders and filing
systems make it easier to find our documents. Records managers organize,
archive and retrieve our information. But the amount of paper keeps
growing. Paper files are often hard to find. Records may not be in
their proper folder. Or they may be “borrowed” and then lost on somebody’s
desk. Studies show that professionals often lose up to 500 hours a
year just looking for documents. Those days are gone. Document imaging
offers a better way to manage the records you rely on.
Document
Imaging Should:
 Enable
you to manage millions of records and retrieve the one you need in
seconds
Be
a pleasure to use, whether you’re the person that needs the files,
the records manager or the MIS manager
Let
you share documents with colleagues while protecting confidential
information
Allow
you to e-mail or fax files with the click of a mouse
Provide
an easy way to share documents with other offices or take them on
the road
Conform
to the way you work, rather than forcing you to change
Since 1987, we at LaserFiche have devoted countless hours to building
document imaging and management software. Drawing upon that expertise,
we have created this guide to explain what document imaging is, what
to look for in a system, and how it can make storage and retrieval
of documents a smooth process instead of a chore.
What
is Document Imaging?
Learn
more...
Bringing in Documents
Storing
Documents
Indexing
Documents
Retrieving
Documents
Controlling
Access
Benefits
of Document Imaging
Learn more...
Implementing
Document Imaging
Evaluating Your Needs
Scaling
from Pilot Project to Enterprise Solution
Installation
Training
Legal
Issues
Support
and Maintenance
Additional
Features
Learn
more...
Frequently
Asked Questions
General
Scanning/Importing/Storing
Viewing/Printing/Exporting
OCR:
Optical Character Recognition
COLD:
Computer Output to Laser Disc
Glossary
of Terms
Learn more...
About
the Author
Learn more...
Additional Information
Download this booklet in PDF
Order a printed booklet for
your office
Read
more about the basics of document imaging |
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